Thursday News Stuff
First, a big thanks to Wes Maggio from Wacom for his great guest post yesterday. You can see from the comments, a lot of people totally dug his post (and it got people thinking big time about using their tablet in ways they hadn’t really considered).
I’m pretty careful anytime I ask someone to be a guest blogger that’s going to be talking about their company’s product, because I don’t want them to turn the Guest Blog into a sales piece, but I know Wes personally and was certain Wes would provide some real helpful info in his post and that’s exactly what he did. Thanks Wes. I picked up some stuff I didn’t know, too. Now, onto the news:
Have You Heard of a Program Like This?
I got a call yesterday from my buddy Paul Abell, and he was asking me if I knew of a program or utility that was designed to track all the models and serial numbers of your camera gear (mostly for insurance purposes). He seemed to remember reading about one, but can’t remember where he saw it (it was a while back). I thought it was a handy idea (in fact, I’d use it myself), but anyway, if any of you know of all application like this, can you please let us both know by posting a comment here on the blog? Many thanks.
Peachpit Press, David DuChemin, and Chris Orwig
Are Up to Something Really Cool
These three have come together to host a very cool contest for anyone attending Photoshop World. The scoop is basically this: you take some cool photos of neon signs in your neck of the woods, and if David and Chris pick your shot as one of their 20 winners, you’ll be invited to a special private Photo Walk at the famous Neon Sign Boneyard Museum near downtown Las Vegas, hosted by Peachpit and a number of Peachpit authors and instructors (includes transfer from the Mandalay Bay resort). The contest is called “Neon in Your Neighborhood” and you can get the whole scoop right here.
Adobe releases free update to Camera Raw & Lightroom
Tuesday Adobe released a Camera Raw (version 5.5) and Lightroom update (version 2.5) that add support for new cameras (like the new Nikon D300s, and the D3000), among other little fixes. Click here for more details from Lightroom Product Manager Tom Hogarty’s Lightroom Journal blog.
Chase Continues to Amaze
I don’t know if you’ve seen what Chase Jarvis has been doing out in New Zealand for his client San Disk, but if you’ve got a minute, it’s definitely worth checking out. I’m constantly amazed at the stuff he comes up with! Here’s the link.
That’s it for this Thursday
I’m pretty much focused on getting ready for Photoshop World in a few weeks, so I’m keeping the blogging kinda light (which is probably a good thing), but we’ll have LOADS of blogging going on during Photoshop World itself (more on that soon). Have a great day!




















Scott,
“I don’t know if you’ve seen some of the what Chase Jarvis has been doing out in Australia for his client San Disk”
Did you mean New Zealand?
A web site for an Excel template for home inventory (free, no info requested):
http://www.vertex42.com/ExcelTemplates/inventory-spreadsheet.html
includes purchase info, serial number, and wear. Made for home inventory for insurance purposes in general but can easily be used for photo equipment. Not my web site, no vested interest.
See you at the Joe McNally Lighting seminar in Los Angeles.
Hey Scott, I use Google Docs (docs.google.com) for just that purpose. Make a new spreadsheet and boom there you go. Stored in the cloud, it’s accessible on your iPhone, desktop, laptop, etc. Why deal with software on your own computer, when your data can be safely stored online? You can also export copies of Google spreadsheets as Excel files or even save as PDF.
I have been looking at trying Quicken’s Home Inventory Manager. It looks like it would do the job nicely.
http://quicken.intuit.com/personal-finance/home-inventory.jsp
I use this particular product and it seems to work fine although I haven’t quite worked out a disaster recovery scheme for it yet (like when I have to build a new computer when the old one got smoked). The thing I like about this product is that not only can you collect the relavent info for your gear (S/N, Date Purchased, Value …) you can also attach a jpeg file showing the actual product. I tend to snag the official photo from the product website. And the price isn’t bad. I think I paid $20
I don’t know about elsewhere but for European Nikon owners you can register your gear with serial numbers on the Nikon site, only applies to Nikon gear.
I use a simple Bento database for mine. There’s a companion iPhone app also available so I always have the data with me, unless my phone gets stolen along with my camera gear!
The two programs that track m,y inventory are Downloader Pro it does it anytime you import an image it adds it to its camera profile section and the other one is free and that is Photobyte. The later all input is manual and it does everything a photographer would need. It has a release builder along with a copyrights builder. It keeps all you contacts , vendors, employees, sub, etc. It has an inventory section where you can post everything you own in it and which case it is in then run reports calculate total inventory worth with depreciation. You can input you purchase price and current value and depreciate it. You can put a small photo to show you what it looks like. Add it to several categories and give a full description sort by category, manufacture etc. It track all the paperwork for a shoot, am inventory of your images that you have sold or are for sale with thumbnail and rights given for sale. It is built with Filemaker Pro. It is an older program from the 90″ I believe but the owner was looking for those who had the modern Filemaker Pro software and knew something about software design and programing to modernize it many a year ago. Just do a search for Photobyte and you will find it and there is a google group that supports it and a FAQ and is one of the sources for asking questions along with the owner.
Chase Jarvis was in New Zealand, not Australia
For serial numbers, you can use a password manager like Lastpass (http://lastpass.com).
Yes, while us Aussies might think of New Zealand, or UnZid, as the easternmost state of Australia, the NZers are probably more touchy about it
I was also going to say Excel is a pretty good way of keeping track of lists of things like serial numbers
Sorry guys—totally messed that up (and I fixed it).
Thanks for letting me know.
-Scott
Scott, I use an application for my iPod touch called iOwn. It has several databases for you to keep track of your possessions and even better, the database fields are expandable so you can input a field that doesn’t currently exist and even label it. It also gives you the option of saving your databases to the company site so if you should lose your app or iPod/iPhone, you can reload it without having to re-enter everything!
Hi Scott, i use an application called FotoSF. It has been written for photographers to manage their schedules, jobs, billings etc and has a feature whereby you can record kit details including serial numbers, purchase price etc etc. It may be overkill if you simply want to record kit details but it is a very useful piece of software in its own right for photographers.
John
I use an application called 1Password that runs on my Mac and my iphone. I keep track of all of my software & hardware information and 1password keeps the data synced on both devises to protect data loss. Not only does the software keep track of all of my home inventory the thing it does best is remember login & passwords WITHIN the browser window. This has become my favorite iPhone application!! Here is the website…..
http://agilewebsolutions.com/products/1Password
zdybkela:
I have been using 1Password for a month or so, and it is an awesome application. It is perfect for me, as I now have total control over my passwords, software, etc…
Not sure it has everything I am looking for in terms of equipment… Maybe I should look into it deeper.
Dang, I have 1Password and never thought of using it for the serial numbers of my gear. Must look into it tonight
I use a website
Quote from http://www.immobilise.com
“”Immobilise is the world’s largest FREE register of possession ownership details and with its sister site CheckMEND (www.checkmend.com ) the largest database of stolen property and blocked mobile phones.
Immobilise can be used by members of the public and businesses to register their valued possessions or company assets”"
I have just started to use this, being on the web it is not stored either on your computer or in your belongins, so is ready avaliable from anywhere in the world.
Ah beat me to it – was just trying to search through the old E-mails.
Should update this really – not entered my recent kit.
If you’re on a Mac, you can try an app I found out recenty through Merlin Mann’s 43folders.com – Notational Velocity. http://notational.net/
I’ve been using Acrylic Software’s “Wallet”. It’s a desktop and iphone app solution for entering site user names and passwords, credit card information, software w/serial numbers, etc. It fully customizable and dead simple to use. I absolutely LOVE this application. The iPhone app syncing feature is probably the best part of it. Below is the link. Don’t work for them, just love the app.
http://www.acrylicapps.com/wallet/
Another vote for 1Password which is indispensable for keeping track of serial numbers, log on info, credit card info etc. Also a very secure product.
+1 for Excel, KISS…actually I would say Open Office, KISS for free!
Regarding serial number tracking. There is such a site and it has received some exposure from Shutterbug, PDN, British Journal of photography and so on. The site is called http://www.RegisterYourCamera.com and provides the service you are seeking for free.
Jorge:
I checked out RegisterYourCamera, and it does not seem to have places to add other items such as computers, lighting gear, modifiers, grip equipment, printers, etc…
Thanks for the link… I did sign up!
Paul
I track my assets in Quickbooks Pro. Fixed Asset List. Tracks stuff like vendor, date purchased, date disposed of, serial numbers, costs, warranty expiration, etc…
Can someone tell me the website Scott hosts the page with all his “required” reading links on ? I’m getting lost in my browser favorites and want 1 place to stick them that I can reach from any PC… He posted it here some time ago, I just can’t seem to find it again.
Thanks.
?
http://my.alltop.com/scottkelby
?
alltop = that’s it. Thanks Simon
I use Ilium Software’s eWallet. It runs on my computer and syncs to my Windows Mobile Phone. They even have iPhone and BlackBerry versions. I also store all of my credit cards and identification information in it. It is 256bit encrypted. Great product.
Another vote for eWallet. I’ve been using it for years, it does passwords, bank/credit accounts, serial numbers, and much more. Very easy to use, synch across different devices.
If you are an Outlook users, there is a plug in from Microsoft that allows you to enter your camera data, and then “check out” that gear for assignments that you set up in the calendar.
Cool plug in.
Jon
I use SplashID, it runs on PC/Mac as well as PalmOS, iPhone (and iTouch) and some others.
Plus, it stores passwords, software keys, and more — in an encrypted database.
I used SplashID for a very long time until 1Password was released….try it, you will be amazed at how better it is!!!
I use Bento for mind and you can use it with the iphone also. It is great to have with you at all times. http://www.filemaker.com/products/bento/tours_tutorials.
If you’re a Mac user, Yojimbo (http://www.barebones.com/products/yojimbo/) is an incredibly flexible and easy tool for storing and retrieving all sorts of bits of data, including information on your gear. I push all my online purchase invoices directly in to the product and the rest is easy enough to key in by hand, or scan the invoice to a PDF and store it that way.
Hi All,
I know which program you’re after. It’s a free Outlook Add-on called Microsoft Pro Photo Shoot. I’ve been trialling it for a few months now and it’s very good.
When you add an appointment in your calendar you can select the Photo Shoot button and select what geat you need for that shoot.
You set it up with a full list of your equipment including purchase price, serials.
Shoot details and equipment pool are printable too.
All the details including download are at http://www.microsoft.com/prophoto/downloads/prophotoshoot.aspx
We have an access file too with ALL household and camera gear (tvs, computers, guitars etc) including photo.
I use Splash ID on my iPhone for all my serials and logins.
Yeah, and I backup my backups too
Kerri
You could try Gotta Have It! Home Inventory. I like it.
http://www.gottahaveitsoftware.com/Home.html
Regarding software “designed to track all the models and serial numbers of your camera gear”, the model and serial number are embedded in image EXIF metadata. If you are using Lightroom and have a backup strategy then that’s all you need. You can search camera models and serials from the metadata search panel in grid view.
Steven:
Thanks for the post… Actually, I am looking for a solution that keeps track of everything so that I can keep my insurance company updated regularly.
As of now, I am using a spread sheet; I have it backed up in several places, but I have struggled in the past to keep one document; I not have them on DropBox & iDisk, that is all.
Still, it would be nice to have a program for this purpose… I swear I have seen one, but I can not remember where.
I need to check out the other options…
Scott, Thanks for posting this…
I have not had time to review all the solutions, but I am definitely going to ASAP.
I was looking for an application that groups cameras, lenses, cases, grip equipment in separate areas.
The idea of being able to export everything in an Excel spreadsheet seems pretty simple; any equipment additions, changes, etc… Add, export and send to the insurance company. If it had an iPhone App that is synced with that would be great; What I like about 1Password is that I have my database stored in DropBox; Every time I add something, it is updated on all 3 of my computers… You need internet access, but it is a nice solution.
I will definitely check out the other options that have been posted here…
Scott, thanks again!
Paul
Scott,
Check out this website called Warranty Elephant which is reviewed on lifehacker.com
Links:
http://lifehacker.com/5299800/warrantyelephant-organizes-and-tracks-your-warranties
https://www.warrantyelephant.com/
Bento is the simple database schiznet. Extra points for a complimentary iPhone/Touch app.
I’d second Chad’s vote for Bento ($50, Mac only)…simple, elegant, flexible database program. You can get pre-designed layouts at the free Template Exchange on the website, and then further customize them for your specific needs. Unlike a simple spreadsheet, it handles the inclusion of photos beautifully. I also prefer it because it’s not dependent on a website or internet access. If you have a current gear list in spreadsheet format, you can import it pretty easily into a Bento template, which is what I’ve done. Plus there’s a nice iPhone version that syncs with the desktop version, so you can keep your data with you on your phone. (But at $5, it’s complementary, not complimentary…)
http://www.filemaker.com/products/bento/features.html
Fixed asset software should have all different depreciation methods hardcoded and able to have applied to a database with a single mouse click.
“Know Your Stuff ” Home Inventory is a free program put out by the Insurance Information Institute. Download and install, it is a highly flexible and intuitive program. Designed for insurance purposes, it addresses all of the right info: in what rooms, serial numbers, descriptions and even the ability to embed photos of your possessions.
http://www.knowyourstuff.org/iii/login.html
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